Hello Warriors Parents!

It is the time of year where the Kemptville Warriors community votes in their new Board of Directors.  This board has the job of not only running the organization, but this upcoming season they will be developing the organizations bylaws. Nominations for the new Board of Directors are now open and will close, May 14, 2025 at 11:59pm.  If there is more than 1 person nominated for positions, the election will take place between May 25, 2025 until May 27, 2025.   We will also hold an in-person Annual General Meeting (AGM) to coincide with the close of voting. Nominees at the AGM will have the opportunity to speak to the members to outline their goals and vision for the Club. We invite all parents, coaches, and volunteers to this important meeting so that we will be well positioned to continue to provide Youth Basketball in the community. We look forward to your participation! A Teams link will be provided so all interested parties are able to attend.

The election, if needed, will take place through Election Buddy.  More information will follow.

Kemptville Warriors Basketball is seeking nominations for the following Board positions:

1. President
2. Vice Presidents (2): a VP of Girls Basketball and a VP of Boys Basketball
3. Treasurer
4. Secretary
5. Registrar
6. Equipment Manager
7. Health Officer
8. School Board Liaison Community Use of Schools (CUS)
9. IT Representative
10. Policy Compliance Representative

To be eligible for nomination, a person must currently be affiliated with Warriors Basketball as a player’s parent, current Board Member, or a member of the coaching staff and herein are referred to as Members. The form to nominate a Member for election is below. Nominations for the Board must be submitted by May 14, 2025 at 11:59pm.

Individuals not currently affiliated with Warriors Basketball must be approved by the current Board to become a Member. Applicants for Membership must submit a resume with relevant experience along with letters of reference to the Board for consideration. Non-Members must submit their resume along with references by May 11, 2025 at 11:59pm, to be included on the ballot.

Nominees must accept the nomination via email before being included on the ballot. They will also be given the opportunity to submit posts to an election page that Members will have access to prior to the vote and the opportunity to speak at the AGM voting meeting.

Kemptville Warriors is only possible because of the time, skills, and efforts of a robust volunteer community. We hope many of you will join us in our mission to support local youth. Thank you in advance!

The New Warriors Board of Directors will be made up of the following positions:

President
Oversee all aspects of the Club and ensure compliance with Provincial Law, and our governing sports organizations, Basketball Ontario and Basketball Canada.

(Vice Presidents)
VP Boys Basketball
VP Girls Basketball
Work with the President to ensure their responsibilities are being fulfilled. Have an exceptional knowledge of either the Girls or Boys programs and a vision for the coming season for their portfolio.

Treasurer

As Treasurer of Kemptville Warriors Basketball Association, your duties include:
– overseeing accounts held by the Bank of Nova Scotia; monitoring the operating account, savings account, investment account and credit card account. Each month, you will review statements for these accounts, manage financial transactions, monitor account balances, verify any debits charged with the signing officers (Directors) and ensure accurate financial records are maintained.
– working closely with the Directors of KWBA establishing budgets for various activities such as equipment purchases, travel expenses, tournaments and any other operational costs. Co- ordinating with the Directors to issue cheques for all additional payments throughout the season such as Coach’s floats, uniforms, etc. Carefully planning and allocating financial resources with the Directors ensures KWBA financial stability.
-monitoring the online registration/payment platform, printing reports, verifying any late or delinquent payments and following up with parents to collect outstanding balances when necessary. This insures timely and accurate financial management for the club.
-connecting with KWBA Business Advisor at Bank of Nova Scotia to serve as a point of contact for any issues regarding accounts and to provide assistance to ensure smooth financial operations.
-documenting the finances month to month, keeping records of all transactions and financial activities. At year end, you will compile year-end totals and present to the Directors for discussion and verification. This ensures transparency and accuracy in the financial management of KWBA.

Secretary

Takes minutes at the meetings. Maintains the board records and assists the president and vice presidents when required.

Registrar
Oversee registration and rostering.
Ensure fees are paid.
Manage JumpStart and bursary programs.

Equipment Manager
Responsible for ensuring appropriate supply of uniforms, balls and other equipment.
Collect and inventory all equipment at the end of the year and distribute back to teams at the beginning of the season.

Health Officer
Covid and Health Authority Compliance.
First aid training plan.
Order, stock and distribute first aid kits.

School Board Liaison Community Use of Schools (CUS)
Manage gym bookings and cancelations.
Team scheduling for practices and home games.

IT Representative
Electronic Registration, TeamSnap/Website/Social Media.
Marketing.
Social Media, promotions, club branding.

Policy Compliance Representative
Vulnerable Sector Check.
Waiver/Release forms.
Not-for-profit incorporation ONCA.
Club Constitution, and Bylaws.
Ensure due diligence.

Past President is acclaimed to the newly elected Board.

Technical Director will be appointed by the new Board via an application and selection process, to comply with OBA policy.

How to Vote?

Stay tuned! More information to come!

Nomination Form: